CONDITIONS

DEPOSITS AND FINAL PAYMENTS
All costs are payable in advance. If, for any reason, your entire payment has not been received by the due date, we reserve the right to treat your booking fee as cancelled and will apply the appropriate cancellation fee.

CANCELLATION POLICY:
Should you or a member of your party be forced to cancel, you should advise the Congress Organisers in writing. Single Meeting Registrations: The cancellation policy for WCE 2008 allows a cancellation fee of $100.00 of registration fees for cancellations received 8 weeks’ prior to the first day of the Meeting and of 50% of registration fees for cancellations 4 weeks’ prior to the Meeting. No refund will be made after this time. Multiple meeting registrants: No refunds apply.

Hotels and other suppliers of services, depending on date of cancellation, may also impose cancellation charges. Accommodation payments will be forfeited if the room is not occupied on the requested check-in date. Please note that a claim for reimbursement of cancellation charges may fall within the terms of travel insurance you effect. AGES reserves the right to cancel any workshop or course if there are insufficient registrations.

INSURANCE:
Registration fees do not include insurance of any kind. Insurance is strongly recommended to cover: loss of payments as a result of cancellation of your participation in the Conference, or through cancellation of the Conference itself, loss of airfares for any reason, loss or damage to personal property, additional expenses and repatriation should travel arrangements need to be altered, medical expenses, or any other related losses.

PRICING POLICY:
It is impossible to predict increases to cost elements such as government taxes and other service provider tariffs. In the event of such fluctuations or increases affecting the price of the Congress , we reserve the right to adjust our prices as may be necessary at any time up to and including the first day of the Congress, even though the balance payment may have been made. If we are forced to change your booking or any part of it for any reasons beyond our control, for instance, if an airline changes its schedule - we reserve the right to vary your itinerary and will give you, or cause to be given to you, prompt notice thereof.

COSTS DO NOT INCLUDE:
Insurance, telephone calls, laundry, food and beverage except as itemised in the brochure, and items of a personal nature.

TRAVEL AND ACCOMMODATION:
AGES, WES and Conference Connection are not themselves carriers or hoteliers nor do we own aircraft, hotels, or coaches. The flights, coach journeys, other travel and hotel accommodation herein are provided by reputable carriers and hoteliers on their own conditions. It is important to note, therefore, that all bookings with the Conference Organisers are subject to the terms and conditions and limitations of liability imposed by hoteliers and other service providers whose services we utilise, some of which limit or exclude liability in respect of death, personal injury, delay and loss or damage to baggage.

OUR RESPONSIBILITY:
AGES and Conference Connection cannot accept any liability of whatever nature for the acts, omissions or default, whether negligent or otherwise of those airlines, coach operators, shipping companies, hoteliers, or other persons providing services in connection with the Congress pursuant to a contract between themselves and yourself (which may be evidenced in writing by the issue of a ticket, voucher, coupon or the like) and over whom we have no direct and exclusive control.

AGES, WES and Conference Connection do not accept any liability in contract or in tort (actionable wrong) for any injury, damage, loss, delay, additional expense or inconvenience caused directly or indirectly by force majeure or other events which are beyond our control, or which are not preventable by reasonable diligence on our part including but not limited to war, civil disturbance, fire, floods, unusually severe weather, acts of God, act of Government or any authorities, accidents to or failure of machinery or equipment or industrial action (whether or not involving our employees and even though such action may be settled by acceding to the demands of a labour group). Please note that the Prices quoted are subject to change without notice.

PRIVACY ACT 1988, CORPORATIONS ACT 2001:
Collection, maintenance and disclosure of certain personal information are governed by legislation included in these Acts. Please note that your details may be disclosed to the parties mentioned in this brochure.